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50 Hacks for Smarter Last-Minute Travel Planning

50 Hacks for Smarter Last-Minute Travel Planning

By Travel & Leisure

October 04, 2017

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Putting together a trip on short notice, whether out of impulse or necessity, doesn’t have to break the bank — or you. Stay calm and check out these savvy suggestions from more than a dozen travel experts on how to plan (and save money on) a perfect spontaneous getaway. Compiled by Talia Avakian, Christopher Elliott, Melanie Lieberman, Jess McHugh, John Scarpinato, Emma Stoneall, Christopher Tkaczyk, and Shivani Vora

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Getting There

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1. Know When to Book

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Airlines often discount flights on Sundays and Tuesdays for travel later that week. "Including a Saturday-night stay generally results in locking in the lowest ticket prices," says Expedia spokesperson Alexis Tiacoh.

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2. Compare One-Way Tickets

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Purchasing separate one-way flights on two different carriers can sometimes offer a better value than booking a round-trip ticket. If you're traveling internationally, you'll need to show proof of your return flight at check-in and at border control, so bring printouts of all itineraries and receipts.

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3. Set Fare Alerts

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Sign up to receive alerts on Expertflyer.com or the Hopper app to notify you as soon as seats become available on a particular route, letting you book before others — and score last-minute deals.

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4. Consult a Specialist

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Paul Tumpowsky, owner of the travel agency Skylark, says that many firms, like his, have access to seats that don't show up on airlines' websites. If you're finding only sky-high fares for a trip this weekend, don't assume that cheaper options aren't available.

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5. Look for Combo Deals

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While you might pay a little more for the airfare, bundling your flight, hotel, rental car, and activities can often reduce the total cost of a spontaneous vacation. Booking.com, Priceline, and Travelocity all offer good-value vacation packages.

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6. Use a Consolidator for Foreign Travel

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"Airfare consolidators sell the types of fares that don't require advance purchase, but most are on international routes and carry other restrictions, such as being totally nonrefundable," says Airfarewatchdog founder George Hobica. Check out airlineconsolidator.com.

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7. Utilize Transferable Points

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"Keep a bank of transferable points with programs like Citibank Thank You, American Express Membership Rewards, and Chase Ultimate Rewards," recommends MilesTalk.com founder Dave Grossman. "Airlines often open up award space just a day or two before travel when there are unsold seats."

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8. Train It, Don't Plane It

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Unless you're traveling the Northeast Corridor, where heavy demand requires early booking, last-minute tickets on Amtrak can be an affordable alternative to short-haul or regional flights. Look for discounted tickets and promotions at amtrak.com/deals.

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9. Check International Travel Sites

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"When flying with foreign airlines, it often makes sense to pay in the local currency," says Brian Kelly, a.k.a. the Points Guy. He notes that you can do that by booking directly with a carrier on its native website — he cites Norwegian as one example — or by using the international sites of Expedia and other aggregators.

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10. Travel in Low Season

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You can often get great last-minute deals on destinations that aren't in high season. For example, visit the Caribbean from May through October or Europe from September through March.

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11. Pay Attention to Newsletters

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Subscribe to e-mails from your favorite airlines to find out about last-minute flight deals. Third-party sites, such as Airfarewatchdog, Scottscheapflights, and the paid service DealRay will also help you find cheap fares.

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12. Use the GTFO App

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The Get the Flight Out app (iOS only) from fare tracker Hopper is a go-to choice for travelers looking for same-day flights. The inventory is from major airlines as well as low-cost carriers, and the prices are always favorable. A recent search found a British Airways round-trip from JFK Airport to London's Heathrow for $500.

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13. Be Open to the Unexpected

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Google Flights' Discover Destinations feature lets travelers plug in their preferred travel dates — starting with the current day —and get a list of dozens of destinations that have the best airfare specials.

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14. Have a Complete Plan

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Be careful not to book too fast, suggests Julie Danziger, director of luxury travel services at Ovation Vacations. Don't grab a great deal on a flight before securing your hotel — especially when traveling during high season. "Too often, travelers book one part of their trip in a rush, only to discover that the other components don't fall into place," she says.

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15. Steer Clear of the Business Crowd

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To get the best deals on last-minute fares, avoid Friday evenings and Monday mornings, when business travelers, who often pay premium rates, are frequent fliers. You're most likely to find low fares when traveling on Tuesday, Wednesday, and Saturday.

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Driving

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16. Try a Sharing Service

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Two car-sharing services with cheaper rates than Zipcar cater to short-term renters. Car2Go, owned by Daimler, has launched in seven U.S. cities, including New York, Denver, and Seattle, and Maven, from General Motors, rents vehicles in 14 metropolitan areas in the U.S. and Canada.

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17. Search for Car-Rental Coupons

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If you're heading out on a spontaneous road trip, you'll find that many agencies routinely offer discount codes on their sites, usually for fully prepaid rentals. A recent Hertz promotion shaved 15 percent off the base rate. Check to make sure that the offer is valid at your rental location before booking.

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18. Use a Discount Aggregator

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While car-rental companies will sometimes offer significant discounts on unreserved cars, check out aggregator sites, too. Carrentals.com has some of the best deals, and it allows you to sign up for price-drop alerts. Members-only discount retailers BJ's and Costco also offer discounts on car rentals.

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19. Cast a Wider Net

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Renting a car at the last minute in a major city is notoriously expensive, especially on weekends. Consider taking public transportation to the suburbs, where name-brand agencies often charge less.

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20. Rent Your Car to (and from) Others

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Rather than pay for long-term parking, let Travelcar rent your car while you're out of town. The Paris-based company just launched in Los Angeles and San Francisco, with five additional cities in the U.S. coming in 2017. If you're traveling to one of these places, you can rent someone else's car for up to 70 percent less than with a typical rental agency.

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Where to Stay

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21. Contact Hotels Directly

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Call and ask to speak to the manager or front desk (not the reservations line) to ask for the best available rate. First check the price listed online for your dates, then ask whether the hotel can do better.

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22. Compare Online Prices

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If you prefer to book online, "always compare rates quoted on aggregator sites and booking apps to those on a hotel's own site," says miles expert Dave Grossman. "I've seen some amazing deals, but have also seen cases where it would have been significantly cheaper to book directly with the hotel."

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23. Take Your Chances

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Travel sites like Hotwire and Priceline have offers for unnamed hotel properties (and car rentals) that aren't revealed until you commit to a purchase. Some of their best deals can arrive at the last minute. Put on your blindfold and leave it to fate — you can often be rewarded with as much as 60 percent off published rates.

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24. Be Willing to Hotel-Hop

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Consider packing light and staying at more than one hotel. Once you've arrived at your destination, upgrading to another property with steep day-of price reductions on vacant rooms can be cost-effective.

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25. Enlist a Travel Agent

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Sometimes a hotel's website will indicate no availability for your preferred dates, but a good consultant has the connections to get a last-minute reservation.

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26. Become a Member

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Online travel agencies, such as Booking.com, Expedia, Kayak, and Hotels.com, give their members extra savings of 10 percent or more on last-minute bookings.

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27. Use an App

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Find spur-of-the-moment hotel deals by using three great apps: HotelTonight can be used to book up to one week ahead of travel and has special Geo Rates that target users based on their GPS location, One:Night offers same-day bookings for dozens of luxury properties, and Secret Escapes has last-minute deals for upscale hotels — sometimes as much as 70 percent off published rates.

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28. Go Off-Peak

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Some cities have visitor patterns that you can work to your advantage. Las Vegas, a popular spot for weekenders, is cheaper during the week, for example, while New York City is often cheaper on the weekends since it's a big draw for business travelers.

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29. Install Honey

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The Web-browser extension Honey searches the Internet for promo codes to help you save on retail sites such as Amazon, Target, and Macy's. Its newly launched travel site offers exclusive discounts of up to 55 percent on hotels.

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50 Hacks for Smarter Last-Minute Travel Planning

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Getting There

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1. Know When to Book

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2. Compare One-Way Tickets

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3. Set Fare Alerts

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4. Consult a Specialist

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5. Look for Combo Deals

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6. Use a Consolidator for Foreign Travel

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7. Utilize Transferable Points

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8. Train It, Don't Plane It

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9. Check International Travel Sites

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10. Travel in Low Season

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11. Pay Attention to Newsletters

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12. Use the GTFO App

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13. Be Open to the Unexpected

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14. Have a Complete Plan

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15. Steer Clear of the Business Crowd

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Driving

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16. Try a Sharing Service

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17. Search for Car-Rental Coupons

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18. Use a Discount Aggregator

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19. Cast a Wider Net

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20. Rent Your Car to (and from) Others

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Where to Stay

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21. Contact Hotels Directly

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22. Compare Online Prices

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23. Take Your Chances

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